Vendor Information

VENDOR SPACE

• Vendors must supply a 10x10 WHITE canopy tent, tables, and all supplies required for set-up. 

• Tents must be safely weighted with at least 40lb weight per tent leg.

  • Canopy weights should not present a tripping hazard. 

  • Weights should be affixed to the lower leg of the tent - no free dangling weights.

  • Absolutely no staking. 

• Vendors are allotted a standard 10x10 space. 

  • In most cases, vendor tents are situated directly next to each other, so the vendor’s entire display must fit within the 10x10 tent. 

• Vendors are expected to maintain their market space by removing trash & debris and remaining clean & tidy throughout the market.

  • Presentation is everything! 

• Electricity is not available for vendor use, and generators are not permitted.

• Vendors must display clearly marked pricing and signage.

 

MARKET SET-UP & DETAILS

• Detailed load-in, market layout, and load-out instructions with map will be sent at least 48 hours prior to the event. This information is for internal use only.

  • The market layout is fully at the discretion of the market coordinator. It is subject to change without notice. Management appreciates vendor flexibility and willingness to adjust where necessary.

• Vendors should expect to arrive at least 2 hours before the market starts for load-in & set-up. In some cases, load-in times may be staggered, and vendors may be allotted a limited window for load-in.

• Vendors are required to arrive on time.

  • Load-in is typically on a tight schedule, so punctuality is paramount. 

  • Late arrivals could result in vendor spaces being moved or adjusted load-in.

• Vendors may temporarily park their vehicles near the market for load-in. Most load-in windows are 15-20 minutes. 

  • Vendors may need to carry or dolly their wares a short distance into the market area. 

  • Vendors must unload the entire vehicle and move the vehicle to the vendor parking designated area before beginning set-up.

  • Vehicles will not remain with the vendor during the market.

• Vendors must be set-up and ready to sell at least 15 minutes before market opens.

  • No early sales will be permitted. 

• Vendors must wait until the market is over to break down.

  • Vendors must break down all of their wares and their entire space before bringing vehicles back to the market area to load out.

  • In the event of a sell-out, vendors must remain set-up in their tent for the duration of the market. 

 

MARKET RULES

• Absolutely no drinking alcohol, smoking, illegal substances, or weapons are allowed.

• Vendors are not permitted to play music in their tents.

• Vendors are responsible for following all local, state, and federal sales tax requirements and laws. 

• Organizer is not liable for any vendor or their property. It is recommended that all vendors carry liability insurance to cover their business. 

• Vendors are expected to work amicably with management, fellow vendors, and customers for the entirety of the market. Uncooperative or contentious vendors will be asked to leave immediately. 

• Vendors are asked to provide marketing & promotional materials to management upon request. All vendors are required to help promote the market. 

 

CANCELLATION POLICY

• Market fees are non-refundable.

  • While not encouraged, we understand that sometimes life happens. Vendors that must cancel may receive a 50% refund up to 35 days prior to the market. Unfortunately no refunds or credits will be given less than 35 days prior.

  • Vendor’s cancellation history will be taken into consideration during the application selection process.

• Markets are rain or shine and vendors should be prepared for all weather. In the case of severe weather, management reserves the right to cancel. Market fees are non-refundable. 

 

COMMUNICATION

• Management appreciates responsiveness from all participating vendors. 

• All event communications will be made via email. 

  • Participants should monitor their spam or junk folders for any missing emails.

• Exception: management will not be monitoring emails on market day.

  • Any last minute or emergency communication on market day should be via call or text. 

 

APPLICATION & SELECTION PROCESS

• Applicants should read the entire vendor information page before applying, all pertinent details are included.