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Vendor Information

Thanks for your interest in applying to the Phoenixville Holiday Makers Market!
Please read the entire vendor information page (below) thoroughly before applying. Cheers!

About

Phoenixville First, in partnership with Growing Roots Partners, is thrilled to bring you a magical Holiday Shopping Market right at the Main and Bridge Street Parking Lot.

Join us for the first three weekends in December, where you'll discover a winter wonderland of unique gifts, artisanal crafts, and delicious treats. This festive market promises to be a fun destination as you shop for all your holiday shopping needs, featuring local businesses and talented artisans from the Phoenixville community.

 

Get into the holiday spirit with us, by shopping with downtown Phoenixville's incredible brick and mortar shops, complimented by this charming and bustling marketplace filled with seasonal cheer. Mark your calendars and support local while finding the perfect gifts for your loved ones.

Schedule & Location

The Phoenixville Holiday Makers Market is open for the first 3 weekends in December, so there’s plenty of time to get your shopping in with local artisans this holiday season in Phoenixville!

SCHEDULE

Saturday, December 2nd: 12pm - 5pm

Sunday, December 3rd: 12pm - 5pm

Saturday, December 9th: 12pm - 5pm

Sunday, December 10th: 12pm - 5pm

Saturday, December 16th: 12pm - 5pm

Sunday, December 17th: 12pm - 5pm

LOCATION 

The Market will take place in the Main & Bridge Street Parking Lot. The physical address of the lot is 198 Bridge Street, Phoenixville, PA 19460.

Eligibility

The Phoenixville Holiday Makers Market is a makers-only market. We invite local artisans who craft hand-made products to apply.

 

Product qualifications:

  • Curated, elegant, high quality

  • Hand-made by the maker

  • Aesthetically pleasing

  • Exceptional presentation

  • Unique, artisanal, expertly crafted

 

Maker/owner qualifications:

  • Pleasant disposition

  • Team player attitude

  • Able to read & follow directions thoroughly

  • Physically present at all markets or represented positively by staff with the same qualifications 

 

Food & beverage vendors may apply by invite only:

  • Organizer works with an approved list of food & beverage vendors who will be invited to apply based on availability.

 

PXV Holiday Makers Market does not accept:

  • Vintage, antique, or resale vendors

  • MLM or promotional vendors

  • Commercially made or exported products

  • Unapproved food & beverage vendors

Selection Process

Applications are evaluated by reviewing eligibility qualifications (listed above) and taking into consideration the market balance, aesthetic, price-point, and community/shopper preference. We make selections based on all of these factors to curate a balanced and cohesive market.

Phoenixville Holiday Makers Market is limited to about 25-30 vendor spaces in the location, so we cannot accept all applicants.

Applicants will only be accepted to one market per weekend, and for a total maximum of three markets. We encourage applicants to apply to ALL available dates to increase chances of acceptance.

Applicants should consider the size of the market when deciding to apply. We make selections based on the collective as a whole, so applicants should only apply if they are 100% committed to attending if accepted. We understand that plans change, so we ask that applicants withdraw their application before the deadline if they become unable to attend.

Once accepted, vendors must e-sign the vendor agreement and remit payment by the deadline to confirm their space. Any non-responsive applicants will forfeit their acceptance after the payment deadline. If you haven’t received a decision (via email) by the date listed in application schedule - please check your spam folder.

 

We will run a waitlist and notify applicants to fill any open spaces if they become available.

Application Schedule

The following application schedule applies to all of the Phoenixville Holiday Makers Markets.

Applications Open: Wednesday, September 20th at 5pm
Applications Close: Friday, October 13th at 5pm
Decisions* Sent: Sunday, October 15th by 5pm
*all decisions: acceptance, waitlist, and rejection

 

Upon acceptance --
E-sign agreement: Tuesday, October 17th by 5pm
Payment due: Wednesday, October 18th by 5pm
Marketing info due: Friday, October 20th by 5pm

Once accepted, vendors must e-sign the vendor agreement and remit payment by the deadline to confirm their space. Any non-responsive applicants will forfeit their acceptance after the payment deadline. If you haven’t received a decision (via email) by the date listed in the above schedule - please check your spam folder.

Payment

Vendor fee (10x10 space): $75

Remittance: Payment is due by Wednesday 10/18 to reserve your space via check, Venmo, or Zelle.

Check:
Good Farms Good Food LLC
634 Thorncroft Dr.
West Chester, PA 19380

 

Venmo: @GoodFarmsGoodFood

Zelle: Details to be enclosed in acceptance email

Once accepted, vendors must e-sign the vendor agreement and remit payment by the deadline to confirm their space. Any non-responsive applicants will forfeit their acceptance after the payment deadline. If you haven’t received a decision (via email) by the date listed in the application schedule - please check your spam folder.

Event Management

Phoenixville Holiday Makers Market is a collaboration between Phoenixville First and Growing Roots Partners

 

Phoenixville First

A think-tank of community leaders, Phoenixville First includes representatives from the Chamber of Commerce, the Borough of Phoenixville, Phoenixville Business Association (PBA), and PAEDCO (Phoenixville Area Economic Development Corporation). Their focus is on creating exciting new events and maintaining signature events.

Welcome. Discover. Enjoy.

 

Growing Roots Partners

Based in Chester County, we specialize in full service community event production & consulting, including but not limited to: farmers markets, makers markets, community festivals, and more! We focus on events that bring visitors & residents alike to local communities & support small businesses. Check out our website here for more information: www.growingrootspartners.com

2023 Policies & Vendor Requirements

VENDOR SPACE

  • Vendors must supply a 10x10 WHITE canopy tent, tables, and all supplies required for set-up. 

  • Tents must be safely weighted with at least 40lb weight per tent leg.

    • Canopy weights should not present a tripping hazard. 

    • Weights should be affixed to the lower leg of the tent - no free dangling weights.

    • Absolutely no staking. 

  • Vendors are allotted a standard 10x10 space. 

    • In most cases, vendor tents are situated directly next to each other, so the vendor’s entire display must fit within the 10x10 tent. 

  • Vendors are expected to maintain their market space by removing trash & debris and remaining clean & tidy throughout the market.

    • Presentation is everything! 

  • Electricity is not available for vendor use, and generators are not permitted.

  • Vendors must display clearly marked pricing and signage.

 

MARKET SET-UP & DETAILS

  • Detailed load-in, market layout, and load-out instructions with map will be sent at least 48 hours prior to the event. This information is for internal use only.

    • The market layout is fully at the discretion of the market coordinator. It is subject to change without notice. Management appreciates vendor flexibility and willingness to adjust where necessary.

  • Vendors should expect to arrive at least 2 hours before the market starts for load-in & set-up. In some cases, load-in times may be staggered, and vendors may be allotted a limited window for load-in.

  • Vendors are required to arrive on time.

    • Load-in is typically on a tight schedule, so punctuality is paramount. 

    • Late arrivals could result in vendor spaces being moved or adjusted load-in.

  • Vendors may temporarily park their vehicles near the market for load-in. Most load-in windows are 15-20 minutes. 

    • Vendors may need to carry or dolly their wares a short distance into the market area. 

    • Vendors must unload the entire vehicle and move the vehicle to the vendor parking designated area before beginning set-up.

    • Vehicles will not remain with the vendor during the market.

  • Vendors must be set-up and ready to sell at least 15 minutes before market opens.

    • No early sales will be permitted. 

  • Vendors must wait until the market is over to break down.

    • Vendors must break down all of their wares and their entire space before bringing vehicles back to the market area to load out.

    • In the event of a sell-out, vendors must remain set-up in their tent for the duration of the market. 

 

MARKET RULES

  • Absolutely no drinking alcohol, smoking, illegal substances, or weapons are allowed.

  • Vendors are not permitted to play music in their tents.

  • Vendors are responsible for following all local, state, and federal sales tax requirements and laws. 

  • Organizer is not liable for any vendor or their property. It is recommended that all vendors carry liability insurance to cover their business. 

  • Vendors are expected to work amicably with management, fellow vendors, and customers for the entirety of the market. Uncooperative or contentious vendors will be asked to leave immediately. 

  • Vendors are asked to provide marketing & promotional materials to management upon request. All vendors are required to help promote the market. 

 

CANCELLATION POLICY

  • Market fees are non-refundable.

    • While not encouraged, we understand that sometimes life happens. Vendors that must cancel may receive a 50% refund up to 35 days prior to the market. Unfortunately no refunds or credits will be given less than 35 days prior.

    • Vendor’s cancellation history will be taken into consideration during the application selection process.

  • Markets are rain or shine and vendors should be prepared for all weather. In the case of severe weather, management reserves the right to cancel. Market fees are non-refundable. 

 

COMMUNICATION

  • Management appreciates responsiveness from all participating vendors. 

  • All event communications will be made via email. 

    • Participants should monitor their spam or junk folders for any missing emails.

  • Exception: management will not be monitoring emails on market day.

    • Any last minute or emergency communication on market day should be via call or text. 

 

APPLICATION & SELECTION PROCESS

  • Applicants should read the entire vendor information page before applying, all pertinent details are included.

If you've read the entire vendor information page (above) thoroughly, you may proceed to the application.

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